Getting Started with SmartSite

Welcome to SmartSite! This guide will help you get up and running in minutes.

1. Create Your Account

Choose your subscription plan based on your team size and needs:

  • Starter: Perfect for small teams (up to 5 users)
  • Professional: Ideal for growing companies (up to 25 users)
  • Enterprise: Unlimited users for large contractors

All plans include a 14-day free trial - no credit card required to start.

2. Set Up Your Company Profile

After registration, complete your company profile with:

  • Company name and registration details
  • Primary site addresses
  • Upload company logo for branded documents
  • Configure notification preferences

3. Invite Your Team

Add users based on their roles:

  • Admins: Full access to all features and settings
  • Project Managers: Can create documents and manage projects
  • Site Operatives: Can submit timesheets and view documents

AI Safety Hub

Generate professional safety documents automatically using AI.

🛠️ Toolbox Talk Generator

Upload a photo of an incident or hazard, and AI will:

  • Identify all safety hazards visible in the image
  • Cross-check against UK HSE regulations
  • Generate a professional toolbox talk
  • Add nearest hospital information automatically
  • Create QR code for tracking
  • Save to ISO folder structure

Usage: Navigate to AI Safety Hub → Select trade → Upload photo → Generate

📋 RAMS Generator

Create comprehensive Risk Assessments & Method Statements in minutes:

  • Describe your activity and hazards
  • AI generates full RAMS with control measures
  • Checks compliance with CDM 2015, HSG47, WAHR 2005
  • Professional L×S risk matrix included
  • Downloadable PDF format

💾 Template Learning

Upload your company's existing RAMS and AI learns your style:

  • AI extracts your logo position, colors, sections
  • Future RAMS generated in your exact company format
  • Maintains brand consistency across all documents

Usage: AI Safety Hub → Learn Template → Upload existing RAMS

RAMS Builder

Create, review, and edit RAMS documents with AI assistance.

  • Generate from scratch: AI creates full RAMS based on your activity description
  • Review existing: Upload your RAMS for compliance checking (scores X/10)
  • Edit & Addendum: Update existing documents or add dated addendums
  • Regulations checked: HSG47, CDM 2015, WAHR 2005, Electrical, Asbestos, COSHH, LOLER

Workforce Management

Track your entire workforce across multiple sites:

  • Operative Database: Store CSCS cards, training records, emergency contacts
  • Site Assignments: Assign workers to specific sites and projects
  • Timesheet Tracking: Digital timesheets with GPS verification
  • Subcontractor Management: Track subcontractor companies and their workers
  • Access Control: Manage who can access which sites

CSCS Card Scanning

Instant card verification using AI OCR:

  • Photo Capture: Take a photo of any CSCS card
  • Automatic Extraction: AI reads all details (name, card number, expiry, trade)
  • Digital Storage: All cards stored in worker profiles
  • Expiry Alerts: Get notified before cards expire
  • Compliance Reporting: Instant reports on card status across all sites

SmartDrive Document Management

ISO 45001 compliant cloud storage:

  • Automatic Organization: Documents saved to proper ISO folders
  • Structure: Company → Site → 2.0 HEALTH & SAFETY (ISO 45001) → Document Type
  • Version Control: Track all document revisions
  • Search: Find any document instantly
  • Sharing: Share documents via link or QR code
  • Backup: Automatic daily backups

Mobile Access

Full platform access from any device:

  • Responsive Design: Works on phones, tablets, and desktops
  • Offline Mode: View documents even without internet
  • Camera Integration: Take photos directly in the app
  • GPS Tracking: Location-verified timesheets
  • Push Notifications: Real-time alerts and updates

Getting Help

We're here to help you succeed:

  • Email Support: support@smartsite.ai
  • Live Chat: Available during business hours (9 AM - 6 PM GMT)
  • Phone Support: 020 1234 5679
  • Video Tutorials: Step-by-step guides on our YouTube channel
  • Training Sessions: Free onboarding for Professional and Enterprise plans

Need More Help?

Contact our team for personalized support. We have construction professionals on staff who understand your industry.

Contact Support →